PRIVACY&COOKIES | ECTP-INU-Biennial

INFORMATION ON THE PROCESSING OF PERSONAL DATA
ADDRESSED TO PARTICIPANTS IN “14TH BIENNALE OF EUROPEAN TOWNS AND TOWN PLANNERS”.

Pursuant to art. 13 and ff. of EU Regulation no. 2016/679 (hereinafter "GDPR"), containing provisions for the protection of individuals with regard to the processing of personal data, Participants (hereinafter "Data Subjects" or "Participants") in “14th Biennale of European towns and town planners” (hereinafter “Biennale”) organized by the National Institute of Urban Planning (hereinafter also "Institute" or "INU") are informed that the personal data provided will be processed in compliance with the aforementioned regulations and the confidentiality obligations to which INU is bound.
This document integrates the privacy policy available on the INU’s website at the following link: https://www.inu.it/sezione/privacy-policy/

1. Data Controller
The Data Controller is the National Institute of Urban Planning, represented by its President and legal representative pro tempore, VAT number 02133621009, tax code 80206670582, with registered office in Rome, via Castro dei Volsci 14.

2. Data Protection Officer (DPO)
In compliance with the regulatory obligations provided for in art. 37, par. 1, lett. a) of the GDPR, the Institute has appointed Avv. Michele Morriello as the Data Protection Officer (hereinafter "DPO"), with office in Florence, via Masaccio no. 18, reachable at the following email address: rpd@inu.it

3. Data Processors
Where necessary for the execution of activities related to Biennale event, the Data Controller will identify and formally appoint Data Processors. This term refers to "a natural or legal person, public authority, agency or other body which processes personal data on behalf of the data controller" (art. 4, no. 8 of the GDPR).
Data Subjects may, at any time, request from the Data Controller the updated list of Data Processors.

4. Purposes and legal basis of the processing
Within the scope of the event “14th Biennale of European towns and town planners”, INU will process your personal data for the following purposes:

a) Participation in workshops;

b) Presentation of the proposed project/policy/research at the Biennale sessions;

c) Issuance of certificates and participation attestations;

d) Publication of Extended Abstract on the Biennale Catalogue (INU Edizioni-Accademia Series);

e) Management of financial aspects related to participation in Biennale event;

f) Promotional and informational purposes (personal data or images/videos depicting you may be published on the INU).

The legal basis for processes your personal data related to a)-e) purposes is the need to fulfill a contract of which the data subject is a party or the adoption of pre-contractual measures taken at the request of the data subject according to art. 6, no 1 b) of the GDPR.

The legal basis for processes your personal data related to f) purposes is your express consent, to be given at the time of registration for “14th Biennale of European towns and town planners”.

5. Communication scope, data dissemination, and profiling

Your data may be communicated to the following subjects:
- Institutional entities, according to legal and/or contractual obligations;
- Any consultants and external companies specifically appointed by INU (tax consultancy, IT, etc.);
- Credit institutions and insurance companies, also for the correct execution of the contract (e.g., for payment transactions);

The data of Data Subjects will not be subject to internally automated decision-making processes, including profiling.

6. Nature of the provision and types of processed data
For the pursuit of the described purposes, your personal data related to your registration in Biennale event (e.g., personal data, contact information, images/videos) will be processed.
The provision of data is mandatory as it is necessary to achieve the aforementioned purposes (4. Purposes and legal basis of the processing) and to participate at the Biannale event.

7. Processing methods and security measures
The processing of personal data will be carried out using both computerized and analog tools by duly authorized, trained, and instructed personnel. The Institute ensures, in accordance with the aforementioned regulations, the application of adequate security measures suitable for reducing the risk to which the data may be exposed.

8. Personal data retention period
The duration of data processing will be determined based on the time strictly necessary to achieve the purposes indicated in this information. For example, personal data collected to fulfill a contractual relationship in which the data subject is involved will be retained until the complete execution of the contract. In any case, specific information about the data retention period and the criteria used to determine it can be obtained by contacting the Data Controller.

9. Location of data processing and transfer areas
Data is processed only by expressly authorized personnel at the Data Controller's locations and by the Data Processors, possibly appointed and specified in the list held by the Data Controller. Personal data will be processed within the Italian territory or within the European Union and will not be subject to transfer to non-EU countries or international organizations. If, during the relationship, it becomes necessary to transfer the data, the Data Controller guarantees compliance with the provisions of Chapter V of the GDPR.

10. Data Subject Rights
The Data Controller expressly recognizes the Data Subject's exercise of certain specific rights, covered by Articles 15 and ss of the GDPR, regarding the processing of their personal data, including:

Right of access;
Right to rectification;
Right to erasure (so-called right to be forgotten);
Right to restriction of processing;
Right to data portability;
Right to object.

If the processing is based on consent, the Data Subject has the right to withdraw consent at any time without affecting the lawfulness of the processing before the withdrawal.
In any case, the Data Subject may exercise the aforementioned rights by contacting the offices of the Data Controller located in Rome - 00179, via Castro dei Volsci 14, or at the certified email address inu.pec@legalmail.it, or by contacting the Data Protection Officer at the contact details provided above.
Finally, we remind you that the Data Subject party has the right to lodge a complaint with the Italian Data Protection Authority, located at Piazza Venezia no. 11, 00187 - Rome, tel. (+39) 06.696771, email: protocollo@gpdp.it, PEC: protocollo@pec.gpdp.it.

11. UPDATING AND REVISION
This policy was updated on 11.01.2024 and may be subject to future revisions and the aforementioned purposes.

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